Manage Your Teams Projects From Anywhere

20 March 2023

For marketing teams, designers, sales teams, customer service, and engineering, Trello is your shining star. From a one-person to-do list, to small and growing businesses, to large businesses and whole Fortune 500 orgs, Trello is the way to wind up any project and make it go. Cards represent tasks and ideas and hold all the information to get the job done.

To the best of our knowledge, all content is accurate as of the date posted, though offers contained herein may no longer be available. The opinions expressed are the author’s alone and have not been provided, approved, or otherwise endorsed by our partners. Because you can add guests to each board for free, Trello can be a good option if you work with contractors as well as in-house employees. The planning phase comprises research, establishing goals, and mapping out the strategies for the entire project.

what is trello

If you want to track budgets, invoices or billing, you can’t use Trello. If you have a project that needs very careful budgeting for specific line items, you might want to look into a different software. Trello also lets you add “Power-Ups” to personalize your Trello experience. Many of the Power-Ups come at an additional cost from third-party sellers, but the Power-Ups created by Trello itself are all free to add. Forbes Advisor adheres to strict editorial integrity standards.

of customers say Trello has improved communication with their co-workers and teams.

We talk to thousands of people every year from companies of all sizes who use Trello in ways we’ve never imagined. Keep projects organized by attaching Bitbucket branches, commits, and pull requests to Trello cards. Get important info like status updates and code reviewers in Trello. Everyone knows the status of tasks as cards move across lists to Done. The productivity tool teams love, paired with the features and security needed for scale. Connect the apps your team already uses into your Trello workflow or add a Power-Up to fine-tune your specific needs.

Search for people on your team, and click the names to add them. Trello follows the Kanban system, which is a popular methodology used to achieve lean management. Dave grew up in New Jersey before entering the Air Force to operate satellites, teach space operations, and do space launch planning. He then spent eight years as a content lead on the Windows team at Microsoft. As a photographer, Dave has photographed wolves in their natural environment; he’s also a scuba instructor and co-host of several podcasts. Dave is the author of more than two dozen books and has contributed to many sites and publications including CNET, Forbes, PC World, How To Geek, and Insider.

  • Tasks can contain rich information including images and file attachments, plus they can be assigned deadlines and other status tracking data.
  • Whether you need to create a personal to-do list, manage tasks for an upcoming wedding, or run an editorial calendar, Trello is simple enough for day-to-day use as well.
  • is designed mostly for teams and is generally regarded as user-friendly.
  • If you’re looking for a truly free system, Trello’s basics are still effective, but you might feel the need to level up for more capabilities.
  • In September 2011 Wired magazine named the application one of “The 7 Coolest Startups You Haven’t Heard of Yet”.

You can see a list view in Planner, and Trello lets you see calendars or timelines with a paid upgrade. Learn about project lifecycle management and the five phases of project management for successful teams. Trello Standard grants your team as many boards as you’d like, plus more automation quota and super helpful advanced checklists to help planners get granular.

Microsoft Planner

Add collaborators on the whole board, or simply @Mention team members on a specific card, task, or comment to share the plan and collaborate. We may be biased, but Trello is truly built for everyone. Our teams use Trello all day for everything from an editorial calendar for this very blog, to sales funnel tracking, and to run more organized meetings. In the office, remote, or hybrid, Trello boards work wherever you’re working.

what is trello

And the created board can share with other team members very easily. The Trello is a type of platform used to organise the user ideas by using the card, list, and boards. The Trello platform uses the Kibana board and provides a simple interface to the user for project-related tasks and activities. The Trello application for mobile android phones are absolutely free, and the user can easily download the Trello application. The application provides the functionality to add any number of users and can also create boards, lists, and cards. The Trello application also has a business version that cost $25 per month per user.

Trello offers what it calls “Power-Ups.” These are essentially add-ons and integrations. Keep everyone accountable and never have to ask “who’s doing that” by adding members to cards for their projects and tasks. No matter the project, workflow, or type of team, Trello can help keep things organized. For large corporations, Trello Enterprise offers per-user licensing, which means that you can pay per user instead of one larger fee per month.

Trello was designed under the principles of Kanban, which is the idea of visualizing workflows so they can be seen from the beginning stages to the end at one glance. In this article, we’ll explain what Trello is, why people love it, and provide some reasons to consider adopting it as your new project management system. The limits on file uploads and automations will probably push you into the paid plans once you start using those features.

Previously, you could only add one Power-Up per workspace if you were using Trello’s free tier. That’s gone now—Trello lets you use an unlimited amount of Power-Ups for free. However, Trello does state that some of their Power-Ups provided by their partners still require a paid subscription.

In this edition, the application offers advanced features for project management activities. With project management systems, it’s crucial for teams to cross-collaborate with timelines, easily share files and stay on top of workloads. Trello is a popular project management application with a visually appealing Kanban-style design.

Hit deadlines every time

If there is a project that your team is working on with multiple deadlines and stakeholders, PM software like Trello is great for keeping up with everything. Trello is used by teams that need to lay out the tasks and responsibilities in an easy-to-read fashion so they can stay on top of them. Trello is a popular project management and team collaboration tool. Create a free account and you’re in the business of getting more organized.

what is trello

Our ratings take into account a product’s cost, features, ease of use, customer service and other category-specific attributes. Once the strategy gets in shape, it’s time to put the pieces together. Host a meeting and go over details with your in-office or remote team. It includes sharing the project plan, covering responsibilities, and answering queries. This place is great for obtaining inputs from your team and making alterations before the start. When working with a team, it helps you to know who’s working on a task.

Step 2: Create a Board in Trello

Slack is mostly known for its messaging capabilities but it is possible to create to-do lists and reminders on this platform as well. Slack also makes collaboration possible through messaging, but it’s simply not the same as having a visual representation of your tasks. Most businesses prefer to use Slack as a way to communicate, and they then choose an actual project management tool for collaborating on tasks. Unlike some other project management tools, neither Planner nor Trello are designed with data management in mind. Both integrate with spreadsheet apps, so you can link databases to tasks and projects. Trello is great for companies or individuals who have a number of tasks running at once and who need to be able to track their progress.

It is also a premium service, though most of the important features are available with the free option. Trello is composed primarily of a board with lists and cards. Discover Trello’s flexible features and integrations designed to help your team’s productivity skyrocket to new heights. Trello Power-Ups are mighty app integrations that connect a whole mess of other assets you need for on-the-job productivity.


You can also pin a “how-to” card at the top of each board that answers any potential questions, or you can use it as an outline of goals, resources, and more. Trello provides some unique benefits because it runs on an entirely different format than other software. It’s also simpler to use in some cases and is very interactive. It’s crucial to remain hands-on, join meetings, gather progress reports, and provide updates to stakeholders. Every step counts, and the big picture starts to come into focus.

75% of organizations report that Trello delivers value to their business within 30 days. Focus on the work that matters most and let the robots do the rest. Whether scheduling an editorial calendar or staying on top of to-dos, Calendar view is like a crystal ball giving you a clear vision of what work lies ahead.

Cards in Trello

Log in and you’re working securely with anyone from Tennessee to Timbuktu. Download the mobile or desktop app and work without WiFi when necessary—Trello will sync up later when you’re back in range. Never miss a deadline with easy-to-set due dates and calendar views. Organize the essential info from all your apps with Power-Ups. Join over 2,000,000 teams worldwide that are using Trello to get more done. 74% of customers say Trello has improved communication with their co-workers and teams.

With a single glance, you can get an idea of who is working on which project, where it is in the pipeline, and the proposed deadline. The card can be added by clicking on adding a card option. After that, the task details are added to the card and click on the Add button. This process can be repeated if the user needs to add multiple cards.

From weekly sprints to annual planning, Timeline view keeps all tasks on track. Quickly get a glimpse of what’s coming down the pipeline and identify any gaps that might impede your team’s progress. Once your lists are ready, you can start adding tasks to them. So, when you create your account, the first thing you’re going to want to do is to create a board for your project. The free tier lets you create up to 10 boards per workspace. Get started on your next project in seconds with easy-to-copy templates from industry leaders and the Trello community.

You can also upload files to 10MB, and include links to assets on each card. Invite multiple team members to your boards and give them varying levels of editing control. When they see something that needs to be revised, they can mark that as well. You can give other team members access to changing boards and moving tasks within the board. By clicking and dragging an item, your employees or co-workers can mark something as done or in progress.

Integrate your Figma creations, Slack communications, or Google Drive just to name a few—all free for all Trello users. Project management Keep tasks in order, deadlines on track, and team members aligned with Trello. You can create as many lists as necessary for your project. The more involved your project is, the more lists you may need. If you ever need to rearrange your lists, it’s as simple as clicking and dragging them to a new location.